Admit Weekend 2024 Travel Grant Guide

As a recipient of a Stanford Travel Grant, you are eligible for funding to assist you in your travel to Admit Weekend. Please read below to understand what the grant covers and how to book your travel and lodging. If you have any questions about travel grant support or travel policies, please email travelgrant@stanford.edu.

Air Travel

In order to use your Travel Grant, you must book your flights to/from the Bay Area through our approved booking agency, AmTrav. AmTrav knows you are a Stanford Travel Grant recipient as well as your travel grant award amount. AmTrav will bill Stanford directly for the cost of air travel, up to the amount you have been awarded. Their travel agents are ready to help you with your travel needs.

To book your travel, please complete the Stanford travel request form, where you will be asked to provide the following:

  • The exact full spelling of your legal name as it appears on a government-issued photo ID with which you will be traveling, such as driver’s license or passport. If your photo ID has your full middle name or initial, please list it. Airport Security (TSA) requires an exact spelling match between your government-issued picture ID and your airline ticket.
  • The dates of your travel. The travel grant only covers admitted student airfare expenses for travel to Admit Weekend, and travel must take place between Thursday, April 25 and Saturday, April 27. We recommend arriving with plenty of time to check in and attend the Dean’s Welcome, which begins at 3:00 p.m. on Thursday. Check-in opens at 9:00 a.m. on Thursday and Friday. We recommend departing mid-afternoon on Saturday.
  • Your contact information, email address, cell phone number
  • An emergency contact number
  • Your departure and arrival airports. You should be flying from your home location or school location, whichever is most applicable. If you need to fly from or to an alternate location, please email travelgrant@stanford.edu for approval before booking your travel.

Parents, guardians, relatives, or guests are not covered by travel grant funds. For a fee, AmTrav can arrange travel for others in your party separately and provide a consolidated itinerary.

Airport parking, baggage fees, airline meals, early check-in, wifi, and extra legroom are not covered by travel grant funds.

All airfare bookings are final. Once travel arrangements are confirmed, any changes that result in additional fees will be the responsibility of the traveler. This includes rebooking fees and airline change fees.

All changes or cancellations must be made through AmTrav.

Stanford University Class Year Logo

Ground Transportation

Stanford will cover the cost of ground transportation, via a ride sharing service, for you and your parent/guardian in the same car from and to your Bay Area airport upon arrival and departure, respectively. You will receive voucher information for this travel in April and upon completion of both Admit Weekend registration and airfare booking.

Rental cars, parking, and other ground transportation, both in the Bay Area and in your home city, are not covered.

Stanford University Class Year Logo

Lodging

We will provide all admitted students with lodging in Stanford dorms for the nights of Thursday, April 25 and Friday, April 26 if they request it when they register for Admit Weekend. If you have a friend or relative who is a current Stanford student, you may request to stay with them on your registration form. Lodging in Stanford dorms is not guaranteed if you do not complete your registration by the deadline.

Please note:

  • Guests of admitted students are not provided with lodging. If you plan to stay additional nights, or you are bringing a guest to Admit Weekend, please make your own lodging plans for those dates.
  • Be aware that a typical nightly rate for lodging options around Stanford is more than $200 per night. We recommend booking ASAP.
Stanford University Class Year Logo